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SNSF Policies

 

SNSF Code of Conduct

Last updated: February 23, 2017

Welcome to Stanford Nano Shared Facilities. Stanford University, the National Science Foundation, and other public and private entities have invested tens of millions of dollars in buildings, equipment, and staff to provide this world-class research environment for you. It exists to help you learn, discover, invent, develop a successful career, and serve society.


All of us share responsibility for stewardship of this user facility. SNSF management must assure that it remains open, that it remains safe, that the equipment remains in good working order, that the working environment remains conducive to high-quality research, and that we can attract funding to keep the facilities operating in the future. We need your support to fulfill these responsibilities.
We believe that the support we request consists of little more than common sense, common courtesy, and universal professional ethics. To be clear, we specify in detail what we ask of you:

  • Take responsibility for your own safety and the safety of others.
  • Avoid working alone in the facilities. If you must work alone, ensure that another qualified individual is available and checks frequently to ensure your safety.
  • Gain prior approval from SNSF staff before bringing chemicals or potentially hazardous materials into SNSF.
  • Maintain a valid administrative account.
  • Log equipment activities within the appropriate system (Badger, logbooks, etc.).
  • Act in a professional manner based on courtesy, mutual trust, and respectful and timely communication.
  • Comply with all instrument-specific and facility-specific policies and procedures, including training and re-training.
  • Know and adhere to the University Code of Conduct (https://adminguide.stanford.edu/chapter-1/subchapter-1/policy-1-1-1).

  • Know and adhere to relevant policies and guidelines related to Stanford University’s research enterprise contained in the Research Policy Handbook (https://vpge.stanford.edu/academic-guidance/research-policies).
  • Do not reserve or operate a tool until you have been trained and qualified to use it.
  • Do not modify SNSF equipment without prior approval from an SNSF staff member.

  • Do not share lab management software accounts with other users.

  • Do not make reservations or otherwise enable equipment for other users.
  • Do not bring visitors or collaborators into SNSF facilities for the purpose of performing work without prior approval from an SNSF staff member.
  • Do not consume or have food/drinks in the facilities except in designated areas. Designated areas are limited to
    • McCullough: carpeted area just outside the FIB/SEM room
    • Spilker: wooden table in 008
  • If your research at SNSF generates data that appear in any type of publication, we expect you to acknowledge SNSF in that publication. We recommend the following wording: Part of this work was performed at the Stanford Nano Shared Facilities (SNSF), supported by the National Science Foundation under award ECCS-1542152. If staff members helped to design your experiment or interpret your data, or if they made any other significant intellectual contribution, we expect that you will acknowledge their contributions. If appropriate, invite the staff member to co-author the publication.

These requests constitute the SNSF Code of Conduct for all users from inside and outside the university. Our experience teaches us that we must insist on compliance with these requests in order to maintain an environment in which you and other members of the user community can work safely, creatively, and productively. If users violate this code, we may protect the SNSF environment by revoking their access to facilities and equipment.

 

Cameras at SNSF

Last updated: April 18, 2016

Video camera equipment is used in select SNSF laboratory space. The system is intended to enhance safety, and to record incidents such as chemical spills, and damage or misuse of equipment. The video recording system is not monitored by a person at all times and is therefore no guarantee of safety or security of anyone within view of the camera.

Use and access

  • The video cameras are capable of recording high resolution images. Sound or speech will not be recorded.  Video is recorded and stored for at least 31 days.
  • Live video feed is not available for remote viewing by the public.
  • Access to remote viewing, recorded images, and cameras control is restricted to Authorized Personnel.
  • Authorized Personnel is comprised of: SNSF staff, and agents designated by Stanford.  Such agents may include local emergency responders. 
  • Only Authorized Personnel may access incidental recorded images and only for the purposes of investigating operational concerns in the lab, including issues of safety, equipment or facility problems, compliance with lab or university policy.
  • Authorized Personnel will not allow video access to non-Stanford entities for purposes related to their own business operations (such as employee performance.)  Non-Stanford entities must initiate a al written request to access these materials through the University’s Human Resources Department and possibly the Office of General Counsel.
  • A camera system can serve Stanford’s interest in maintaining a safe and secure laboratory environment, and may not be used for personal or other non-business purposes.

 

Acknowledgement of Use of SNSF

Last updated: September 13, 2016

If your research at SNSF generates data that appear in any type of publication, we expect you to acknowledge SNSF in that publication. We recommend the following wording: Part of this work was performed at the Stanford Nano Shared Facilities (SNSF), supported by the National Science Foundation under award ECCS-1542152. If staff members helped to design your experiment or interpret your data, or if they made any other significant intellectual contribution, we expect that you will acknowledge their contributions. If appropriate, invite the staff member to co-author the publication.