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SNSF Policies


SNSF Code of Conduct

Last updated: April 19, 2019

Welcome to Stanford Nano Shared Facilities. Stanford University, the National Science Foundation, and other public and private entities have invested tens of millions of dollars in buildings, equipment, and staff to provide this world-class research environment for you. It exists to help you learn, discover, invent, develop a successful career, and serve society.

All of us share responsibility for stewardship of this user facility. SNSF management must assure that it remains open, that it remains safe, that the equipment remains in good working order, that the working environment remains conducive to high-quality research, and that we can attract funding to keep the facilities operating in the future. We need your support to fulfill these responsibilities.
We believe that the support we request consists of little more than common sense, common courtesy, and universal professional ethics. To be clear, we specify in detail what we ask of you:

  • Take responsibility for your own safety and the safety of others.
  • Avoid working alone in the facilities. If you must work alone, ensure that another qualified individual is available and checks frequently to ensure your safety.
  • Gain prior approval from SNSF staff before bringing chemicals or potentially hazardous materials into SNSF.
  • Maintain a valid administrative account.
  • Log equipment activities within the appropriate system (Badger, logbooks, etc.).
  • As soon as you realize that you are unable to use either all, or a significant remaining part, of your reserved time, to:
    • Cancel the reservation on the appropriate reservation platform, and
    • Notify the instrument community of the newly available time (instrument email list, etc.).
  • Act in a professional manner based on courtesy, mutual trust, and respectful and timely communication.
  • Comply with all instrument-specific and facility-specific policies and procedures, including training and re-training.
  • Stay informed about facility and instrument updates (SNSF and instrument email lists, etc.).
  • Know and adhere to the University Code of Conduct (
  • Know and adhere to relevant policies and guidelines related to Stanford University’s research enterprise contained in the Research Policy Handbook (
  • Do not reserve or operate a tool until you have been trained and qualified to use it.
  • Do not modify SNSF equipment without prior approval from an SNSF staff member.
  • Do not share lab management software accounts with other users.
  • Do not make reservations or otherwise enable equipment for other users.
  • Do not bring visitors or collaborators into SNSF facilities for the purpose of performing work without prior approval from an SNSF staff member.
  • Do not consume or have food/drinks in the facilities except in designated areas. Designated areas are limited to
    • McCullough: carpeted area just outside the FIB/SEM room
    • Spilker: wooden table in 008
  • If your research at SNSF generates data that appear in any type of publication, we expect you to acknowledge SNSF in that publication. Please follow directions under Acknowledgements for more information.

These requests constitute the SNSF Code of Conduct for all users from inside and outside the university. Our experience teaches us that we must insist on compliance with these requests in order to maintain an environment in which you and other members of the user community can work safely, creatively, and productively. If users violate this code, we may protect the SNSF environment by revoking their access to facilities and equipment.


Cameras at SNSF

Last updated: February 4, 2019

Various areas within the SNSF laboratory space are equipped with video cameras.  The video from those cameras is recorded for a period of from one to two months.  The purpose of these cameras is to document issues such as dangerous misuse of chemicals, improper storage and handling of chemicals, and to document the improper use of machines.  It is also used as an aid towards diagnosing or troubleshooting machines, by creating a timeline to discover what was going on prior to the machine starting to have problems (i.e.: when a spinner's vacuum circuit became clogged).   The recording may also be used for criminal investigative purposes by the Stanford Department of Public Safety and as evidence of a crime.

The cameras are not monitored in real time.  As such, the cameras do not provide any measure or guarantee of safety or security while the labs are in use.

No sound is monitored or recorded as prohibited by law and the guidelines.

These cameras are also not intended to be used for any sort of work or job performance evaluation of any Stanford students or employees. 

However, if it is discovered through recorded video by the system administrator(s) that a particular person is violating serious safety rules of the labs, endangering lab user's safety, or damaging equipment in the lab due to misuse or blatant disregard for usage rules and policies, that person will be subject to a disciplinary hearing resulting in possible administrative action.

Stanford University Video Surveillance System Guidelines:

Privacy: Monitors on desktop computers and personal laptop computers may fall within view of the cameras.  Therefore, if you have anything visible on your laptop computer or desktop computer, know the location of the cameras so that you can ensure your privacy.  The control panel monitors on certain machines (such as the Kurt Lesker Evaporator, and the Oerlikon Leybold Sputter Machine) may fall within view of certain cameras.  The computers of those machines only run proprietary software for the operation of those machines.  And since those machines are not normally connected to the internet (only occasionally for remote factory service requirements), no personal information or communications should ever be visible on those screens.  Recorded video footage of those monitors on those machines may be accessed after instances of tool damage to determine how the damage occurred.


Acknowledgement of Use of SNSF

If your research at SNSF generates data that appear in any type of publication, we expect you to acknowledge SNSF in that publication. Please follow directions under Acknowledgements for more information.